Job Description
1. Makes stylistic, structural, factual, and grammatical corrections. 2. Writes copy for publication and distribution. Composes other substantive correspondence and written material. 3. Maintains contact with authors, printers, faculty, staff, and others associated with publishing work. Confers with authors on content, form and style. 4. Recommends revisions to manuscripts and illustrations. Performs layout work. Tracks copy through editing and production stages. Coordinates production schedules and ensures that printing deadlines are met. 5. Prepares manuscripts for electronic editing; converts and codes text files. Oversees the preparation of materials for the budget. 6. Monitors expenditures and reconciles financial statements. Formats and maintains spreadsheets, databases, and other internal reports. Determines sources of data. 7. Compiles, synthesizes, and manipulates data. Summarizes findings and writes reports or portions of reports. 8. Formats, keyboards, proofreads, and edits correspondence, press releases, copy, manuscripts, reports, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates and signatures. Determines administrative, facility, and equipment needs for conferences and demonstrations. Assembles and arranges for necessary items. 9. Performs additional clerical functions incidental to office activities, including: greeting visitors, answering and screening phone calls, assessing nature of business, providing assistance, responding to requests for information, screening and responding to mail, coordinating travel arrangements, scheduling and coordinating meetings and appointments, ordering and maintaining inventory of supplies. 10. Oversees, instructs and coordinates the activities of support staff.
Required Skill/ability 1: Demonstrated ability to edit and proofread; knowledge of grammar; advanced reading comprehension.
Required Skill/ability 2: Facility with Microsoft Windows, Word, and Excel and Adobe Acrobat, including knowledge of or a strong aptitude to learn to use the advanced features of these programs, such as Track Changes and Word Styles, and Acrobat markup tools.
Required Skill/ability 3: Meticulous attention to detail.
Required Skill/ability 4: Ability to multitask and prioritize effectively; ability to work under pressure and handle details with minimal supervision; excellent organizational and other administrative skills, such as digital file management, expense processing, and professional courtesy.
Required Skill/ability 5: Excellent communication skills; cooperative and collegial working style.
Preferred Education: Editorial experience, including familiarity with The Chicago Manual of Style and proofreader's marks. Advanced skill in MS Word, especially using Track Changes and Styles, and Adobe Acrobat markup tools. Familiarity with book publishing and book composition. Experience with CSS, tagging in XML and HTML, Adobe InDesign and InCopy, computer programming, or macro writing. Foreign language.
Work Week: Standard (M-F equal number of hours per day)
Posting Position Title: Publishing Assistant 2
University Job Title: Manuscript Editorial Assistant
Preferred Education, Experience and Skills: Editorial experience, including familiarity with The Chicago Manual of Style and proofreader's marks. Advanced skill in MS Word, especially using Track Changes and Styles, and Adobe Acrobat markup tools. Familiarity with book publishing and book composition. Experience with CSS, tagging in XML and HTML, Adobe InDesign and InCopy, computer programming, or macro writing. Foreign language.
BA/BS and two years of related experience in the same job family or in book publishing or related enterprise (magazine publishing, library, bookstore, newspaper, yearbook, public relations); or an equivalent combination of education and experience.
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.
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