Job Description

Position at Parts Town

See What We’re All About

As the fastest-growing distributor of restaurant equipment, HVAC and residential appliance parts, we like to do things a little differently. We believe our team should be like family. Not like a second cousin, twice removed, but more like the family you choose to be with every day. First, you have to demonstrate our core values and keep safety as your #1 priority, that’s key. But we’re also looking for unique enthusiasm, high integrity, courage to embrace change…and if you know a few jokes, that puts you on the top of our list.

Do you have a genius-level knowledge of original equipment manufacturer parts? If not, no problem! We’re more interested in passionate people with fresh ideas from different backgrounds. That’s what keeps us at the top of our game. We’re proud that our workplace has been recognized for its growth and innovation on the Inc. 5000 list 15 years in a row and the Crain’s Fast 50 list ten times. We are honored to be voted by our Chicagoland team as a Chicago Tribune Top Workplace for the last four years.

If you’re ready to roll up your sleeves, go above and beyond and put your ambition to work, all while having some fun, let’s chat – Apply Today!

Perks

• Parts Town Pride – check out our virtual tour and culture!
• Quarterly profit-sharing bonus
• Hybrid Work schedule
• Team member appreciation events and recognition programs
• Volunteer opportunities
• Monthly IT stipend
• Casual dress code
• On-demand pay options: Access your pay as you earn it, to cover unexpected or even everyday expenses
• All the traditional benefits like health insurance, 401k/401k match, employee assistance programs and time away – don’t worry, we’ve got you covered.

The Job at a Glance

Are you a whiz at Tetris, putting all those boxes in a perfect formation? Do you organize all your friends and family outings? If you answered yes, we need someone like you. The Traffic Coordinator oversees workflow for the entire creative team. You will be responsible for prioritization, planning, resource allocation, and scheduling work effectively, ensuring a smooth flow between requestors and creatives. Duties may includedeveloping schedules to ensure timely project completion, planning and forecasting, communicating project status and issues to team and management, acting to reduce risk, resolving issues, and creating and analyzing reports to identify process improvements.In other words, keep all of our ducks in a row.

A Typical Day

• Define, own, and manage the production process for the Creative Department, including reviewing creative briefs, assigning tasks, scheduling jobs, facilitating meetings and approvals, tracking jobs, archiving projects and issuing reports
• Maintains a comprehensive view and oversees workflow for the creative team.
• Collaborate cross-functionally with the creative team, marketing managers and external vendors to ensure all teams are aligned on strategy, messaging, budget and timelines
• Identifies appropriate resources needed, builds project plans, creates timelines, and coordinates schedules to ensure timely completion of project.
• Manages the creative workflow platform (Workfront), pulls reports, and routes work, and administers project components.
• Conducts risk monitoring and check-ins during a project's duration to ensure the ability to achieve expected outcomes are on time and on budget.
• Works closely with requestors, business partners, and others to understand and prioritize projects and information needs related to the project and ensure all needed information is submitted at the beginning of the project.
• Monitors creative hours, including forecasting and planning, to determine workload capacity and utilization rate.
• Prepares project status reports and keeps team, management, and clients informed of project status and related issues.
• Prepares and maintains reports on creative operational KPIs.
• Maintain project proofs and job documentation in order to communicate internal and external status updates to segment teams
• Schedule, actively prepare for and engage in creative team meetings
• Reportstatus of all creative projects in weeklymarketing team meeting
• Continuously identify opportunities for improvement in the workflow process

To Land This Opportunity

• You have 2-4 years of Project Management/Traffic/Production experience
• You understand traffic management/creative operations best practices to plan and communicate effectively with the creative team and requestors
• You have the ability towith creative workflow optimization and resource allocation
• You have experience with applicable business and creative processes sufficient to communicate and consult with team members, requestors, stakeholders, and management
• You love planning, coordinating, and administering workflow in a business, marketing, or advertising environment
• You have experience with the project management platform, Workfront, a huge plus
• You are comfortable managing a good size volume of projects
• You have experience with facilitating meetings
• You’re an all-star communicator and are fluent in English (both written and verbal)

About Your Future Team

You’re really in for a treat. Bring your knowledge of comics, superheroes, pop culture and music from the 80’s and 90’s and you’ll fit right in. If you like either Star Wars or Star Trek over the other, we won’t judge you…much. We like to laugh, so bring your best jokes – you will be tested.

Parts Town welcomes diversity and as an equal opportunity employer all qualified applicants will be considered regardless of race, religion, color, national origin, sex, age, sexual orientation, gender identity, disability or protected veteran status.

We are an E-Verify employer.

For more information, please click on the following links:
E-Verify Participation Poster: English | Spanish
E-Verify Right to Work Poster: English | Spanish

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