Job Description

Omaha Track is seeking a detail-oriented Contract Administrator with proven experience in legal research and contract drafting and negotiation. We are looking for a dependable, motivated worker who is dedicated to teamwork, and professionalism. 

Omaha Track is the innovative product and service supplier to the railroad industry-dedicated to providing excellence, quality, and value. We are committed to remaining the industry leader by focusing on continuous growth and improvement in our 4 areas of focus: Materials/Railroad Services/Equipment/Terminal Service

Position Description

C ollaborate with  Sales, Growth and  Operations team s and other  department managers to  p r epar e  and review contracts for new and ongoing projects, subcontractors, MSA contractors and vendors,  and  to ensure  risk mitigation and compliance with  regulatory guidelines and operational needs . Manage leases, real estate tax filings and related transactions  for Omaha Track and its subsidiaries.  

Major Areas of Responsibility

• Review and revise any open contracts and draft contracts as needed, ensuring compliance with state and federal laws and regulations
• Communicate with contractors on any open items – including potential new subcontractors and/or MSA contractors as well as any updates/changes with current contractors
• Ensure timely and accurate contract approval
• Maintain Sub Contractor agreements including Insurance compliance, requirements, and renewals
• Monitor subcontractor insurance and communicates with HUB to receive approval on insurance
• Educate Operations and other departments as needed regarding requirements in contracts
• Collaborate with safety on employee rosters for new subcontractors or roster changes
• Write contract cover emails and other communications and notices
• Prepare, file, track and maintain leases
• Prepare, file, track and facilitate payment of property taxes
• Real Estate related transactions
• Researches and analyzes statutes, regulations, legal articles, judicial decisions and other legal sources; provides written analysis as needed
• Maintain and organize all contract, lease, property tax and related files including uploading and tracking documents
• Track expiration dates for leases and contracts
• Ensure that all records of contracts, leases, taxes and related records are accurate and up to date
• Track outside counsel invoices and process them for payment
• Coordinate receipt and organization of due diligence documents
• Offer notary services as needed
• Other related duties as assigned

Minimum Qualifications

• Bachelor’s degree or equivalent experience required
• Minimum of 3 to 5 years of experience with a law firm or corporation drafting and managing business contracts
• Demonstrated knowledge of contract law
• Completion of Paralegal or Legal Assistant program and Railroad operations experience are a plus
• Excellent written and verbal communication skills with a high level of accuracy and attention to detail
• Demonstrated strong interpersonal skills with a focus on tact, coaching, public relations, and professionalism
• Demonstrated ability to prioritize appropriately and successfully manage projects through completion

Work Requirements

• Dependable and consistent attendance/punctuality
• Ability to effectively analyze data, identifying trends/themes, and developing efficient solutions and alternatives
• Ability to build and maintain effective relationships at all levels of the organization
• Ability to maintain confidentiality with sensitive organizational and personnel information
• Ability to effectively work in a team environment while still completing independent work tasks/assignments
• Strong aptitude with technology including proficiency with basic computer programs and Microsoft Office Suite
• Understand and accurately interpret laws, rules, regulations, and other guidelines
• Analyze complex problems and develop effective and efficient solutions and alternatives
• Anticipate events and outcomes; develop strategies and work plans, execute appropriate actions
• Establish and maintain cooperative and effective working relationships with a diverse group
• Collect research, and analyze data and prepare clear and concise reports and proposals
• Ability to meet all functional requirements including but not limited to: lifting, sitting, kneeling, standing, walking, bending, squatting, finger dexterity and reaching above/below shoulders

Great Comprehensive Benefits offered:

• Paid time off
• Health insurance
• Dental insurance
• Vision insurance
• Healthcare savings account- HSA
• Company Paid Short-term & Long-term disability and Life Insurance
• 401K with Match
• Quarterly incentive program

 We look forward to receiving your application!

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