Job Description

Assistant to the City Manager

City of Lake Alfred, FL

$71,546 annually

Direct Hire

GENERAL DESCRIPTION: Performs highly responsible administrative and professional work assisting the City Manager in the overall operations and activities of the City. Work is performed under the direction of the City Manager. This position is designed to be an apprenticeship for aspiring City Managers. The appointment to this position is intended to have a duration of approximately 4 years.

ESSENTIAL JOB FUNCTIONS:

• Assists in developing, communicating, and executing strategic business plans and objectives in alignment with the City’s vision, mission, and values.
• Leverages succession management strategies to develop a diverse pipeline of highly qualified talent and future leaders.
• Promotes a culture committed to continuous improvement.
• Sets high-performance standards; provides honest and constructive feedback when expectations and results are not achieved; and renders timely personnel decisions as needed.
• Researches and collects information, prepares reports, performs organizational and procedural studies, evaluates various City programs and services and makes procedural and operational recommendations to the City Manager.
• Works closely with the City Manager on formulating and implementing new policies, programs and services.
• Receives, investigates and addresses resident and customer complaints regarding City services and programs.
• Assists departments with purchasing procedures, including maintaining vendor information, preparing formal bid specifications, evaluates bids and quotes and researches and recommends financing alternatives.
• Serves as the liaison to various City Boards and Committees (i.e., Community Redevelopment Agency) as well as various state and local intergovernmental committees, community meetings and professional conferences.
• May attend City Commission Meetings and/or other staff conferences.
• Represents the City Manager at various community and business meetings as well as during other governmental agency meetings.
• May assist the City Manager with the preparation and implementation of the City’s annual budget as well as overseeing and administering the City’s grant programs, the City’s Community Redevelopment Agency, economic development, computer services, and planning.
• May be required to work alternate hours as necessary for the efficient operation of the department.

ADDITIONAL FUNCTIONS:

• Performs related work as required.
• As a training/apprenticeship position will be tasked with training, reading books, and consuming content designed to foster personal and professional growth both in and outside of regular working hours.

QUALIFICATIONS (EDUCATION, TRAINING, & EXPERIENCE):

• Graduation from an accredited college or university with a Bachelor’s Degree in Public Administration or related field with a desire to pursue and earn a Master’s Degree.
• Prefer successful candidate to have at least three (3) years of progressive public sector/municipal work experience.
• An equivalent combination of education, training, and experience that provides the knowledge, skills, abilities, and other competencies necessary for success in the target position may be considered.

SPECIAL REQUIREMENTS:

• Must possess a valid Florida driver’s license.
• Must maintain a valid telephone number.
• Experience in governmental operations preferred.
• Personnel Agreement that will provide for: the position being at will and of limited term duration; allowances; and severance.

KNOWLEDGE, SKILL, AND ABILITIES:

• Knowledge of the principles and practices of public administration as well as local, state and federal laws, rules and regulations as applied to the activities and programs of municipal government.
• Thorough knowledge of public personnel administration and applicable regulations.
• Considerable knowledge of municipal budgetary preparation and control.
• Ability to formulate plans, policies and procedures and evaluate effectiveness as well as organizing and coordinating a wide variety of public services.
• Ability to exercise judgment and discretion in developing and interpreting administrative policies and procedures.
• Ability to communicate clearly and concisely, verbally and in writing.
• Ability to establish and maintain effective working relationships with elected officials, City Board and Commission members, City employees, other federal, state and local governmental representatives, civic groups, consultants, vendors, the media and the general public is essential.

WORKING ENVIRONMENT/PHYSICAL REQUIREMENTS:

• Requires sedentary work that involves walking or standing some of the time, exerting up to 10 pounds of force regularly, and routine keyboard operations.
• The job risks exposure to no significant environmental hazards; bright/dim light.
• The job requires normal visual acuity, field of vision, hearing, speaking, color perception, sense of taste, sense of smell, depth perception, and texture perception.

To perform this job successfully, an individual must be able to perform each essential job function duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. The City of Lake Alfred is an Equal Opportunity Employer and a Drug-Free Workplace.

IND3

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